Contract compliance audit

Every invoiced line, checked against your contract.

Procurmine checks that your suppliers bill what you negotiated, at the prices of your price schedule (BPU), across 100% of lines and up to five years back. Every discrepancy is quantified and proven: your buyers have everything they need to recover it.

Request a free scoping call Discover the method

Success-based, no fixed fees
Data processed exclusively in France
Under NDA

Supplier invoice against the framework agreement

Reference	Description	Qty	Contract	Billed	Gap
GN-100M	Nitrile gloves, box of 100	40 boxes	€6.20 per box	€6.20 per box	Compliant
H07-3G25	H07RN-F 3G2.5 cable Price list, amendment no. 2	120 m	€1.84 per metre	€2.07 per metre	+€27.60
RS-0750	Warning tape	25 rolls	€3.15 per roll	€3.15 per roll	Compliant
FRAIS-PORT	Shipping costs Art. 7: free shipping from €500 excl. VAT	1 shipment	Free shipping	€45.00 per shipment	+€45.00 Free shipping not applied

GN-100MCompliant
Nitrile gloves, box of 10040 boxesPrice per box: contract €6.20 · billed €6.20
H07-3G25+€27.60
H07RN-F 3G2.5 cable120 m · Price list, amendment no. 2Price per metre: contract €1.84 · billed €2.07
RS-0750Compliant
Warning tape25 rollsPrice per roll: contract €3.15 · billed €3.15
FRAIS-PORT+€45.00
Shipping costs1 shipment · Art. 7: free shipping from €500 excl. VATFree shipping not appliedPrice per shipment: contract Free shipping · billed €45.00

2 discrepancies, each tied to its clause+€72.60

11%

of a contract's value lost after signature

World Commerce & Contracting

21%

of negotiated savings never realised

Ardent Partners

Negotiation is won at signature. Margin is played out line by line, invoice after invoice, throughout the life of the contract.

The finding

Your tools close the accounting loop. Not the contractual one.

Your ERP checks that an invoice matches an order and a goods receipt. It does not check that it complies with the price schedule (BPU), the discount tiers, the basis of the year-end rebates or the indexation formula set out in the contract.

A standard accounting audit finds duplicates and VAT errors. Procurmine starts from the signed contract and its amendments, then checks each invoiced line against the terms in force on its date.

What we check

Five checkpoints, on every line.

Unit prices
In line with the price schedule and its amendments.
Discounts and tiers
Actually applied.
Year-end rebate base
Calculated on the right basis.
Ancillary costs
Shipping, fuel and packaging billed outside the contract.
Indexation
In line with the formulas and the dates.

Our method

Four steps, from signed contract to proven discrepancy.

01
Scoping
Free and under NDA. Together we identify the framework agreements and suppliers to audit.
02
Collection
Contracts, amendments and invoices, in the formats you already use.
03
Analysis
Every line against the contract in force on its billing date.
04
Reporting
Discrepancies quantified and proven, by supplier, ready to be presented.

Your files, as they are.

Native PDFs

Invoices, contracts and amendments produced by your tools or your suppliers'.

Scanned PDFs

Scanned paper documents, including amendments signed by hand.

Excel and CSV

Price schedules, tariff grids and exports from your ERP.

FAB-DIS

Supplier catalogues in FAB-DIS 3.0, the current standard, as well as the 2.3 files still in circulation.

And data to negotiate better.

Items bought outside the contract, to add to your price schedule at your next negotiation.

The amount of discrepancies found at each supplier, to be used when renegotiating with them.

Simulation

Going back five years means five times more margin to recover.

Between businesses, the limitation period is five years (article L.110-4 of the French Commercial Code). We go back over that whole period.

Annual purchases under framework agreements€50M

Billing discrepancies (assumption)1.00%

Years audited5 years

Estimated recoverable amount€2.5Mthat is €500k per year

€50M × 1.00% × 5 yearsIllustrative example. The actual discrepancy rate is only known after your invoices have been analysed.

Our model

You only pay for what we help you recover.

Success-based, no fixed fees

Our fees are a percentage of the discrepancies recovered. No subscription, no flat fee, no set-up costs.

And if we find nothing?

You pay nothing. And you know, with evidence, that your suppliers comply with your contracts.

Your data stays in France

Contracts and invoices are hosted and processed exclusively in France, without exception, in a secure environment and under an NDA signed before any exchange. GDPR compliant.

What we are often asked.

How is this different from an accounting audit?

An accounting audit starts from the ledger and finds duplicates, VAT errors or overpayments. We start from the signed contract and check that every invoiced line respects the negotiated terms: prices, discounts, tiers, year-end rebates, indexation, ancillary costs.

Why go back five years?

Because that is the limitation period between businesses under article L.110-4 of the French Commercial Code. Paid on results, we have every interest in covering the whole period.

Who recovers the money from suppliers?

Your buyers, who stay in charge of the supplier relationship. We hand them each discrepancy, quantified and tied to the contract clause and the invoice line concerned.

What do you need to get started?

A first conversation to scope the work, free and under NDA. Then framework agreements, their amendments and the matching invoices.